Administration and Finance Unity

ADMINISTRATION AND FINANCE UNIT

KALISA Francois

Director of Administration and Finance

The Director of Administration and Finance is responsible for administrative management, Human Resources, Hospital Information Management, financial resources, assets management and infrastructure, management of property, investment and planning.

Coordinate the development of action plan and annual budget for the hospital;
Coordinate preparation of annual and periodic cash flow plans/spending plans based on approved budget, procurement plan, and action plan for domestic and donors ‘funds;
Monitoring the annual budget and control its execution in compliance with the Government of Rwanda public finance regulations and procedures as well as donors’ regulation;
Analyze data and prepare analytical reports on implementation progress, performance and impact of operations, ensuring that statistical information required for decision-making and other purposes are accurate and up to date;
Production of periodic management information to senior management and provide leadership in interpreting this information, highlighting key issues for consideration and follow-up;
Established, monitored, and enforced accounting policies and procedures to ensure efficiency, integrity and GAAP Compliance;
Coordinating the financial reporting to different stakeholders (Senior management of the AdministrativeDistrict, Ministry of Health, Public account in the Ministry of Finance, Auditor General of States Finances; Development Partners and Joint Health Sector Review Committee) in compliance with their respective rules and regulations
Analyze financial reports, conduct cost/benefit analysis and identify areas for improvement and propose recommendations to senior management;
Scrutinizing that any expenditure is accurately estimated in Annual Work Plan and Budget, eligible, authorized, reported and that the related supporting documents are full and properly filled;
Implement internal expenditures’ control system to ensure that vouchers processed are matched and completed; transactions are correctly recorded and posted in project; payrolls are duly prepared and travel claims are duly processed;
Coordination of all logistics activities in the health facility including management of equipment and other assets;
Supervise Human resource function as per laws and regulations.
Supervise the proper use of the logistical means made available to the hospital.

The Administration and Finance Unit includes following Offices:

Human Ressources

Human resource is responsible of the human resource planning and management of the hospital. It is the strategic approach to the effective and efficient management of employees in an institution such that they help their business gain a competitive advantage. It is designed to maximize employee performance in service of an employer's strategic objectives.

Names: HAKIZIMANA Prosper

Title: Human Resource Officer

Tel: +250 783 842 513

Email: hro@rutongohospital.gov.rw

Logistics

The in charge of Logistics Officer will be responsible assets management, infrastructure, management of material and investment and planning. In Additional he will Retrieve and route control products to stock, ensure preventive maintenance, rolling stock and to ensure the supply and use of fuel rolling stock.

Names: IYONAGIZE Maurice

Title: Logistics Officer

Tel: +250 788 883 462

Email:

Information Communication and Technology

The ICT Officer is responsible of monitoring network of the hospital and it is always available and accessible to all users.

Names: UMUHOZA Consolee

Title: ICT Officer

Tel: +250 788 949 120

Email:

Finance and Accounting Office

The Accountant will be responsible for making the daily control of revenue collected by the principal cashier, check whether all receipts have been recorded in the cash book and deposited in the bank account; develop the budget project quarterly and annual of hospital.

Names: BUGINGO Jonas

Title: Accountant

Tel: +250 788 515 774

Email:

Names: NKURUNZIZA Andree

Title: Accountant/CDC

Tel: +250 785 355 659

Email:

Recovery Service

The recovery officer will be responsible of making follow up the monthly invoices generated by the Hospital to be submitted to the client for payment, up to the time that the revenues are deposited to the Hospital Bank account. Further he/she will be responsible for recoverability of long outstanding debts.

Names: NYIRAHABIMANA Marie Grace

Title: Recovery Officer

Tel: +250 786 047 020

Email:

Customer Services

A customer care officer is responsible of assisting customers (patients) by providing helpful information, orienting patients, answering questions, and responding to complaints.